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Contents
No Integration? Here’s What You’re Dealing With
A lot of teams still run video interviews separately from their ATS. It seems fine at first, until you start chasing down talent from different job boards in email threads, flipping between tools to find notes, and realizing a candidate dropped off because someone wasn’t available to follow up in time.
Some common problems:
- Scheduling is manual. Coordinating across time zones leads to mix-ups, double bookings, or delays.
- Data is scattered. Resumes live in the ATS, but interview notes and recordings are stored somewhere else—if they’re saved at all.
- With no clear timeline. Everyone’s working off different systems, and candidates slip through the cracks.
If your hiring team is wasting time switching tabs and doing things twice, that’s a sign your interview platform and ATS aren’t working together.
What Changes When You Integrate the Two
Interviews sync with candidate records
- Recordings, notes, and scores live directly in the ATS. You don’t have to upload anything manually or track down what happened after an interview.
Scheduling becomes automatic
- With AI interviews available 24/7, candidates don’t even need to schedule in the first place—they just start when they’re ready. It’s faster for them, and one less thing for your team to manage.
Everyone’s on the same page
- Hiring managers, recruiters, and coordinators see the same candidate progress and can leave feedback in one place.
Candidates don’t drop off (or ghost) as easily
- They get updates automatically—reminders, status changes, or next steps—without the team having to manually send them.
What ATS Integration Actually Improves
1. Faster, more accurate screening
ATS’ usually already have filters and criteria configurations, making it easier to act on insights fast. Integrating video interviews means that when you screen based on qualifications, and review summaries in your system, you can cut unqualified candidates early and submit more final-round ready candidates forward.
2. Scheduling doesn’t hold things up
Interviews happen on their time, not yours; and faster reminders reduce no-shows. Once reviewed, candidates can book times for their final interviews with your team and move forward faster.
3. Everything stays in one place
Resumes, recordings, notes, ratings—it’s all attached to the same candidate record in your ATS. Easy to find. Easy to share.
4. Better decision-making with less bias
Structured data from interviews (scores, comments, trends) helps you make consistent hiring calls. You’re not relying on memory or gut feel.
5. Stronger team collaboration
Everyone can see feedback in real time. No one has to ask "Did anyone talk to this person yet?" or dig through Slack for a hot take.
ATS Integrated Video Interviewing vs. Hiring With Disconnected Systems
Choosing a Video Interview Platform That Works With Your ATS (& for You)
If you're shopping for a video interview tool, integration shouldn’t be an afterthought. Here’s what to consider:
- Live, async, or AI-led?
Choose the format that matches your hiring style. Live is interactive. Pre-recorded is flexible. AI-led interviews run anytime–consider what you might want to streamline more.
- Interface matters
Candidates shouldn’t need a tutorial to complete an interview. Look for something clean and mobile-friendly.
- Custom questions & follow-ups
You’ll want control over what’s being asked/how things are being asked, especially for different roles or departments. Extracting highly relevant information requires sufficient context.
- Security & compliance
Make sure it checks boxes for data protection, especially if you’re hiring internationally.
What It Looks Like With HeyMilo AI
If you're looking to use HeyMilo with an ATS, the connection usually starts with an API key. For most setups, that’s enough to get things running, but we know not every team has the same workflows.
Whether you're on Avionté, Greenhouse, Lever, Workable, or using something custom, our team works with you to get the integration right. Summaries, transcripts, and ratings land where they should—no extra steps for your recruiters.
Candidates don’t wait for calendar invites. They interview on their own time. And when you’re dealing with high volumes or hiring across regions, that flexibility matters.
With its flexibility and configurability, you have the control to change the interview prompts, add knockouts, and adjust follow-ups to perform like your best recruiter (but multiplied). Most teams get the hang of it fast, and we’re always around to help if something comes up!
Final Thoughts
If hiring feels harder than it should, it probably is. Connecting your ATS with your video interview platforms is what makes hiring actually work when you’re moving fast.
HeyMilo’s AI agents for recruitment are designed for high-volume, high-velocity teams that care about both speed and security. We’re SOC 2 compliant, so your candidate data is handled with the highest standards of trust and protection.
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